PRIVACY POLICY
Independent Forums Privacy Policy
Independent Forums respects your privacy and is committed to protecting your personal data. This privacy policy will explain how our organization uses the personal data we collect from you when you use our website(s), inform you about your privacy rights and how the law protects you.
Controller
Independent Forums is the controller and is responsible for your personal data (collectively referred to as Independent Forums, "we", "us" or "our" in this privacy policy).
Topics:
What personal data we collect and process
How we collect your data
How we use your data
Legal basis for collecting and processing personal data
Retention of personal data
Marketing
Your data protection rights
Cookies
Privacy policies of other websites
Changes to our privacy policy
How to contact us
How to contact the appropriate authority
What personal data we collect and process
Independent Forums collects several different types of personal data for various purposes.
Personal data we collect includes:
Identity data, including:
First name
Surname
Job title
Organization / Company
Contact data, including:
Email address
Telephone number
Postal address
Photographic and audiovisual imagery collected from your participation in both live and digital events
Transaction data, including details about products and services you have purchased from us
Usage data, including information about how you use our websites, products and services
Marketing and communications data, including your preferences in receiving marketing from us
Technical data
How we collect your data
You directly provide Independent Forums with most of the data we collect.
We collect and process data when you:
Register for one of our events
Download a brochure or piece of content from one of our websites
Join our mailing list
Enter a competition, promotion or survey
Interact with Independent Forums representatives at events
Give us feedback
Contact us
We also collect data through:
Automated technologies or interactions – read our
Analytics providers such as Google based outside the EU
Search information providers based both inside and outside the EU
Third parties that we work closely with to deliver the services you request from us, including sub-contractors we work with for online event registration and payment systems or through our social media channels
Bespoke research carried out directly or on our behalf by contracted third parties as a result of job title, company activity, industry sector and geography profiling
How we use your data
Independent Forums uses the collected personal data for various purposes, including:
Providing you with products and services, such as facilitating your attendance at events and providing on-demand content following digital events
Notifying you about changes to our products and services
Providing customer support and managing our relationship with you
Gathering analysis or valuable information so that we can improve our products and services
Detecting, preventing and addressing technical issues
Contacting you regarding related products and services
Legal basis for collecting and processing personal data
Independent Forums’ legal basis for collecting and using the personal data described in this privacy policy depends on the personal data we collect and the specific context in which we collect the information, including:
We need to perform a contract with you
You have given us permission to do so
Processing your personal data is in our legitimate interests
We need to comply with the law
Retention of personal data
Independent Forums will retain your personal information only for as long as is necessary for the purposes set out in this privacy policy.
We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.
Marketing
Independent Forums would like to send you information about relevant products and services that we think you might like. If you have agreed to receive marketing, you can opt out at any time.
Your data protection rights
If you are a resident of the European Economic Area (EEA), you have certain data protection rights. If you wish to be informed about what personal data we hold about you and if you want it to be removed from our systems, please contact us.
In certain circumstances, you have the following data protection rights:
The right to access, update or delete the information we have on you
The right of rectification
The right to object
The right of restriction
The right to data portability
The right to withdraw consent
Cookies
Read our cookies policy here.
Privacy policies of other websites
Our websites may include links to third-party websites, plug-ins, and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. Our privacy policy applies only to our websites, so if you click on a link to another website, we encourage you to read its privacy policy.
Changes to our privacy policy
Independent Forums keeps its privacy policy under regular review and places any updates on this web page.
How to contact us
If you have any questions about Independent Forums’ privacy policy, the data we hold on you, or you would like to exercise your data protection rights, feel free to contact us.
Email us at: dpo@independentforums.com
Or write to us at: Independent Forums, Kemp House, 160 City Road, London EC1V 2NX
How to contact the appropriate authority
If you feel that Independent Forums has not addressed your concern in a satisfactory manner, you have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk).